How to Annotate PDF

Annotating is the act of adding text highlights to a document, noting those edit worthy phrases to correct its source. It is also the act of commenting on the file, which is usually used for contracts, thesis papers or writing. The act of annotating does not necessarily mean it will be edited as it only points out what should be deleted, inserted or changed. It is often seen as a highlight, a strikethrough text or sometimes a note is placed beside a phrase or a word.

What are the annotations used and what does it mean?

There are only three types of basic annotations – highlight, strikethrough text, and notes. We use strikethrough on words to mark it and indicate that the text needs to be deleted. Highlighting the text, on the other hand, may be used to emphasize or add comments on it. Notes can also be added as a comment or as a memo to the source, to provide more information, give a meaningful remark to improve or sometimes it’s a note to compliment it. Other annotations that are usually used in writing also include inserting text, replace text, and delete text markups.

How do I annotate in Adobe Acrobat?

Annotating in Acrobat is actually pretty simple on its free basic version. You simply highlight PDF text using your cursor, right click on the highlighted field then select which kind annotation should be done with the choices that will appear.

You can change the color of your highlight by right-clicking on the highlighted text, choose properties then change the color as you prefer.

When you add notes as comments to the text, there is an option to view all comments on all notes. You can reveal all these by right-clicking on one of the highlighted texts, then select “open all pop-ups” or “show comment app.”

These are just a few of the annotation features that you can do in Adobe. Of course, if the PDF file has been saved with limited access and commenting is not allowed, these tools cannot be used on it unless the restrictions are lifted.

There are also other editing tools you can use that come handy for your PDF file and it already appears right in its editing tool menu and if you prefer to send the document right after annotating, you can also do this by selecting “Share” instead of “Download” after applying changes. You can also save it in your Google Drive or Dropbox if needed.

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